KIRBY MUXLOE CRICKET CLUB
RULES AND CONSTITUTION
1. Title
The club shall be called Kirby Muxloe Cricket Club, hereafter to be referred to as "the Club" and shall be affiliated to the England and Wales Cricket Board through the Leicestershire and Rutland Cricket Board and shall adhere to and follow the Directives, Guidance and other policies of the ECB.
2. Aims and Objectives
i) To foster and promote the sport of amateur cricket at all levels within the community and within the sport, providing opportunities for recreation, coaching and competition.
ii) To manage the Kirby Muxloe Cricket Club
iii) To ensure a duty of care to all members of the Club
3. Membership
i) Membership shall consist of officers and members of the Club
ii) Membership of the Club shall be open to any person completing a membership form and by paying the relevant annual subscription as determined by the management committee.
iii) There shall be six classes of membership available. These are:
- Full Member
- Junior Member: Full voting rights. Over 16
- Junior Member: Non-Voting (Under 16 years of age according to the LRCB and ECB definition of age for a junior, ie using the school year as the basis rather than the date of birth)
- Family Member: Full voting rights (Parents,carers, legal guardians of Junior Members)
- Associate Member: Full voting rights
- Honorary Life Member: – only agreed at an Annual General Meeting
iv) All members will be subject to the regulations of the constitution and, by joining the Club, will be deemed to accept these regulations and any codes of conduct of the club.
v) Membership shall be open to all irrespective of age, gender, disability, race, ethnic origin, creed, colour, social status, financial status and sexual orientation.
vi) A list of members in each category shall be maintained by the membership secretary or other Officer of the club.
4. Officers
The officers of the Club shall be as follows:
President – Non Executive Officer- an honorary position
Executive Officers
Chair
Secretary
Treasurer
Club Safeguarding Officer
Junior Cricket Manager
Social Secretary
Women & Girls Co-ordinator
Volunteer Co-ordinator
Grounds Co-ordinator
Two Junior Parent Representatives
5. Election of Officers
i) All officers, with the exception of team captains, shall be elected at the Annual General Meeting of the Club, from, and by, the Full Members of the Club.
ii) Captains for the 1st XI, 2nd XI and 3rd XI (Sunday Team) will be appointed by the Executive Officers of the Club.
iii) All Officers are elected for a period of one year, but may be re-elected to the same office or another office the following year.
6. The Club Management Committee
i) The affairs of the Club shall be conducted by a Management Committee comprising of the Executive Officers of the Club plus the first team captain, the second team captain, the third team captain and three other members elected from, and by, the Full Members of the Club. Only these members of the Management Committee shall be entitled to vote at Management Committee meetings.
ii) The Committee will be convened by the Secretary and shall meet at agreed intervals and not less than four times per year.
iii) The quorum required for business to be agreed at Committee meetings shall be five.
iv) The duties of the Management Committee shall be:
a. To control the affairs of the Club on behalf of the members.
b. To keep accurate accounts of the finances of the Club through the Treasurer. These should be available for reasonable inspection by members and should be audited before every Annual General Meeting. The Club shall maintain a bank deposit account and a bank current account and the following officers shall be authorised to sign Club cheques: the Treasurer plus one of two other nominated officers as agreed by the Management Committee.
c.To appoint vice-captains for the 1st XI, 2nd XI and 3rd XI.
d.To review and set Club subscription rates and match fees prior to the start of each season.
e.To co-opt additional members onto the Committee as and when the Committee feel this is necessary. Co-opted members shall not be entitled to a vote on the Committee.
f. To make decisions on the basis of a simple majority vote. In the case of equal votes, the Chairperson shall be entitled to an additional casting vote.
g.To decide on the interpretation of these rules in the event of a dispute, and rule on matters not covered therein.
v) The Committee shall have powers to appoint sub-committees as necessary and to co-opt advisors who may be non club members invited to advise on specialist subjects.
vi) An elected Committee member ceases to be such if he or she ceases to be a member of the club, resigns by written notice, or is removed by the Committee for good cause after the member concerned has been given the opportunity of putting their case to the Committee. Appeal against removal may be made to the Appeals Committee. The Committee shall fairly decide time limits and formalities for these steps.
vii) The Committee has the power to:
a) Acquire and provide ground, equipment, coaching, training and playing facilities, clubhouse, transport, medical and related facilities
b) Provide coaching, training, medical treatment and related social facilities
c) Take out any insurance for club, employees, contractors, players, guests and third parties
d) Raise funds by appeals, subscriptions, loans and charges
e) Borrow money and give security for the same, open bank accounts
f) Buy, lease or licence property and sell, let or otherwise dispose of the same
g) Make grants and loans and give guarantees and provide other benefits
h) Set aside funds for special purposes or as reserves
i) Invest funds in any lawful manner
j) Employ and engage staff (though not for playing) and others and provide services
k) Co-operate with or affiliate firstly to any bodies regulating or organising the sport of cricket and secondly any club or body involved with cricket and thirdly with government and related agencies
l) Do other things reasonably necessary to advance the aims and objectives of the club
NONE of the above powers may be used other than to advance the aims and objectives in a manner consistent with the Rules and the general law.
7. General Meetings
i) The Annual General Meeting of the Club shall be held prior to the start of each new season. Twenty one clear days written notice shall be given to members of the Annual General Meeting by circulating a copy of the notice to every member by Email or by letter to their home address and posting the notice on the Club notice board and Club web site.
ii) Members must advise the Secretary in writing, by Email, or verbally of any other business to be moved at the Annual General Meeting at least 14 days before the meeting. The Secretary shall circulate or give notice of the agenda for the meeting to Members not less than 7 days before the meeting.
iii) The business of the Annual General Meeting shall be to:
a. Confirm the minutes of the previous Annual General Meeting and any General Meetings held since the last Annual General Meeting
b. Receive the audited accounts for the year from the Treasurer
c. Receive the annual report on the previous season from the Secretary
d. Elect an auditor
e. Elect the Officers of the Club (i.e. President; Chairperson; Honorary Members)
f. Transact such other business received in writing, by email, or verbally by the Secretary from Members at least 14 days prior to the meeting and included on the agenda
iv) Nominations from candidates for election as Officers shall be made in writing, or by Email to the Secretary at least 14 days in advance of the Annual General Meeting date. Nominations can only be made by Full Members and must be seconded by another Full Member.
v) Special General Meetings may be convened by the Committee or on receipt by the Secretary of a request in writing, and signed by not less than 6 Full Members of the Club or by separate emails from not less than 6 Full Members. Procedures for calling a Special General Meeting will be the same as for an Annual General Meeting.
vi) At all General Meetings, the Chair will be taken by the Chairperson or, in their absence, by a deputy appointed by the Management Committee or by Full Members attending the meeting.
vi) Decisions made at a General Meeting shall be by a simple majority vote from those Full Voting Members attending the meeting. In the event of equal votes, the Chairperson shall be entitled to an additional casting vote.
vii) A quorum for a General Meeting shall be 12 Full Voting Members including 2 from the Chairperson, Secretary and Treasurer.
viii) Each Full Voting Members of the Club shall be entitled to one vote at General Meetings.
8. Alterations to The Constitution
i) Any proposed alterations to the Club Constitution may only be considered at an Annual or Special General Meeting, convened with the required written notice of the proposal.
ii) Any alteration or amendment must be proposed by a Full Member of the Club and seconded by another Full Member. Such alterations shall be passed if supported by not less than two-thirds of those Full Members present at the meeting, assuming that a quorum has been achieved.
9. Finance
i) All Club monies shall be banked in accounts in the name of the Club.
ii) The Treasurer shall be responsible for the finances of the Club and for providing a report on the financial position as required by the Committee.
iii) The treasurer shall ensure that the club maintains adequate and appropriate insurance to cover the activities of the club
iv) The financial year will end on 31st December.
v) The Treasurer will present an audited statement of the annual accounts at the AGM.
vi) Any cheques drawn against Club funds should hold the signatures of the Treasurer plus one of two other nominated officers as agreed by the Committee.
10. Property and Funds
The property and funds of the club cannot be used for the direct or indirect private benefit of members other than as reasonably allowed by the Rules and all surplus income or profits shall be reinvested in the club.
The club may also in connection with the sports purposes of the club:
a) Sell and supply food, drink and related sports clothing and equipment
b) Employ members (though not for playing) and renumerate them for providing goods and services, on fair terms set by the Committee without the person concerned being present
c) Pay for reasonable hospitality for visiting teams and guests
d) Indemnify the Committee and members acting properly in the course of the running of the club against any liability incurred in the proper running of the club (but only to the extent of its assets).
11. Discipline Rules and Procedures
i) Acts of misconduct, disputes and grievances shall be determined by a Disciplinary Committee consisting of 5 members of the management committee.
ii) It shall be considered an act of misconduct if any player, officer, or member of the Club, in the course of, or in connection with any match or matter relating to the Club, acts, at any time, in a manner calculated to prejudice the good name or interests of the Club.
iii) Complaints or grievances regarding the behaviour of members should be submitted in writing or by Email to the Secretary.
iv) Before any penalty is imposed there shall be a hearing before the Disciplinary Committee of the Club. At least 7 days notice of the hearing and of the offences alleged must be sent to the person(s) in writing or by email. The person(s) shall be entitled to attend the hearing, and indeed be requested to attend, and to be legally or otherwise represented and to call witnesses.
v) If at the hearing the Disciplinary Committee find the offence alleged was proven it shall have the power to impose one of the following penalties:
In the case of a player:
termination of membership
suspension for one or more matches
a fine of not more than £50
a reprimand
Save that a player may for the same offence be:
both suspended and fined or
reprimanded and fined
requested to repay up to the full cost of repairs where the offence results in damage to Club property
In the case of an officer or member, not acting at the time as a player
termination of membership
a fine of not more than £50
a reprimand
Save that an officer or member may for the same offence be
both reprimanded and fined
requested to repay up to the full cost of repairs where the offence results in damage to Club property
vi) The outcome of the Disciplinary hearing shall be put in writing or by Email to the person who lodged the complaint and the member against whom the complaint was made within 7 days of the hearing
vii) There shall be a right of appeal to the Committee against either the finding or the sanction imposed or both following disciplinary action being given. Notice of the Appeal shall be sent/given to the Secretary of the Club within 7 days of the notification of the decision.
viii) The penalty shall not take effect pending the hearing of the Appeal.
ix) A Disciplinary Appeals Committee, consisting of 3 members of the Management Committee who did not sit on the original Disciplinary Committee, shall be convened to hear the Appeal. The appeal shall be by way of a rehearing. The player, officer or member shall have the same rights of attendance and representation and may call witnesses as they had when appearing before the Disciplinary Committee
x) The Disciplinary Appeals Committee can confirm the decision of the Disciplinary Committee, vary it or reverse it. It also has the power to increase the penalty.
xiii) The outcome of the hearing should be notified in writing or by Email to the person who lodged the complaint and the member against whom the complaint was made within 7 days of the hearing
xi) The decision of the Appeals Committee, or if no Appeal, the Disciplinary Committee, shall be final and binding.
12. Selection Committee
A selection Committee consisting of the First Team captain, the Second Team captain and the Third Team captain shall be responsible for the selection of all senior teams.
13. Club Trophies
Overseas players are ineligible for these awards.
The annual batting and bowling trophies for First XI, Second XI and Third XI will be based on the following criteria, from the respective league fixtures for each team.
Batting – The best average score from a minimum of 10 innings.
Bowling – The lowest average runs per wicket taken, from a minimum of 20 wickets
Fielding – To be decided by each captain.
Club Batting, Club Bowling – The player having the highest total of runs scored/ the greatest number of wickets taken in all officially organised club fixtures in league, cup and friendly fixtures.
Clubman of the Year – Awarded by the Committee for outstanding contribution during the season
Special Recognition Award – Awarded by the committee as and when they wish to acknowledge a special contribution not covered by other awards.
Young Player of the Season – Chosen by the Management Committee. (Awarded to best / most improved young player in Senior cricket)
The Colin Dixon Memorial Trophies – will be awarded to the best/most improved player in each Junior/Youth section as decided by the respective team managers.
14. Dissolution of the Club
i) If at any General Meeting of the Club, a resolution be passed calling for the dissolution of the Club, the Secretary shall immediately convene a Special General Meeting of the Club to be held not less than one month thereafter to discuss and vote on the resolution.
ii) If at that Special Meeting, the resolution is carried by at least two-thirds of the Full Voting Members present at the meeting, the General Committee shall thereupon, or at such date as shall have been specified in the resolution, proceed to realise the assets of the Club and discharge all debts and liabilities of the Club.
iii) The Committee will then be responsible for the orderly winding up of the club’s affairs.
iv) After discharging all debts and liabilities of the Club, the Committee shall dispose of the net assets remaining to one of the following:
a) To another club with similar sports purposes which is a registered charity and/or
b) To another club with similar sorts purposes which is a registered Community Amateur Sports Club and/or
c) To the club’s governing body for use by them for related community sports.
14. Declaration
Kirby Muxloe Cricket Club hereby adopts and accepts this Constitution as a current operating guide regulating the action of all members.
SIGNED (CLUB CHAIRMAN)
DATE
SIGNED (CLUB SECRETARY
DATE
·